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BY-LAWS OF THE GUAM LAW LIBRARY
ARTICLE I. MEETINGS
Section 1. Meetings of the Board of Trustees.
Meetings of the Board of Trustees shall be held
at such time and place as the President of the
Board of Trustees shall from time to time determine.
Meetings of the Board of Trustees may be called
by the President at any time by means of notice
by mail, telephone, facsimile, telegraph or personal
contact to each trustee. Action taken at any such
meeting shall not be invalidated for want of notice
if such notice shall be waived as hereinafter
provided.
Section 2. Annual Meeting. The annual meeting
of the Board of Trustee shall be held on the first
Thursday in January in each year, if not a legal
holiday, and if a legal holiday, then on the next
succeeding business day, at 5:00 P.M. at the Law
Library in Hagåtna, Guam, or at such time
and place as the President shall designate upon
notice. At this meeting, officers shall be elected,
reports of the affairs of the corporation shall
be considered, any other business within the powers
of the Board of Trustees may be transacted, and
the President shall submit his activities program
for the ensuing year.
Section 3. Waiver of Notice. Notice of the time,
place and purpose of any meeting of the Board
of Trustees, may be waived by telegram, radiogram,
cablegram, facsimile or other writing, either
before or after such meeting has been held.
Section 4. Quorum. One-third (1/3) of the trustees
shall constitute a quorum.
ARTICLE II. BOARD OF TRUSTEES
Section 1. Number and Term of Trustees. The business,
property, and affairs of this corporation shall
be managed by a Board of Trustees composed of
persons in number, selection and qualification
as set forth in Section 28502 of the Government
Code of Guam (7 GCA §9203). Trustees shall
serve term of office as prescribed by Section
28503 of the Government Code of Guam (7 GCA §9204).
Vacancies of the Board of Trustees shall be filled
in accordance with subsection (d) of Section 28503
of the Government Code of Guam (7 GCA §9204(d)).
No officers, Board or committee member shall receive
compensation for his services to the corporation,
but each shall be entitled to the reimbursement
of his reasonable expenses.
Section 2. Action By Unanimous Written Consent.
Any action which may be taken at a meeting of
the Board of Trustees may be taken without a meeting
if authorized by a writing signed by all of the
Trustees, and filed with the Secretary of the
corporation.
Section 3. Executive Committee. There shall be
an Executive Committee composed of the President,
Vice-President, Secretary, Treasurer, and one
trustee annually appointed by the President, who
may meet at stated times, or on notice by any
member of the Executive Committee to all of their
own number. During the intervals between the meetings
of the Board of Trustees, the Executive Committee
shall perform such duties and exercise such powers
as may be directed or delegated to the Executive
Committee by the Board of Trustees from time to
time. The Board of Trustees may delegate to the
Executive Committee authority to exercise all
the powers of the Board of Trustees, excepting
power to amend the Articles and By-laws, while
the Board of Trustees is not in session.
Section 4. Removal. Any trustee may be removed
with cause at any time by a vote of three-fourths
of the entire Board of Trustees at a meeting called
for that purpose, after being given a written
statement of the charges against him and a hearing
before the Board thereon, if he so requests.
Section 5. Budget. The Board of Trustees shall
adopt a budget for each fiscal year showing the
anticipated income and tentative appropriations
to cover estimated expenses of the corporation,
which budget the Board of Trustees shall have
authority from time to time to amend.
ARTICLE III. CORPORATE
OFFICERS
Section 1. President, Vice-President, Secretary,
Treasurer. The Board shall annually select a President,
Vice-President, Secretary and Treasurer from its
membership.
Section 2. Removal. Any officer may be removed
for cause by a vote of two-thirds of the entire
Board of Trustees at a meeting called for that
purpose, after being given a written statement
of the charges against him and a hearing before
the Board thereon, if he so requests.
Section 3. President. The President shall be
the chief executive officer of the corporation.
He shall:
(a) Preside at all meetings of the Board of Trustees.
(b) Submit in writing to the Board of Trustees
proposed activities for the ensuing year.
(c) Appoint committee chairpersons and members
with the approval of the Board of Trustees.
(d) Present such budgetary recommendations as
he may deem appropriate.
(e) See that all orders and resolutions of the
Board of Trustees are carried into effect.
(f) Be an ex-officio member of all standing committees.
Section 4. Vice-President. The Vice-President
shall perform such duties as the President may
delegate to him or as the Board of Trustees may
prescribe. In the event of the absence or disability
of the President, the Vice-President shall preside
at all meetings of the Board of Trustees and shall
perform all other duties of the President, and
in the event of a vacancy in the office of the
President he shall succeed to the presidency.
Section 5. Secretary. The Secretary shall be
responsible for keeping the minutes and records
of the corporation. He shall attend to the giving
of all notices and shall perform the duties customarily
incidental to his office and such other duties
as the Board of Trustees may from time to time
prescribe. The Secretary may certify to proceedings
of the Board of Trustees, or any part thereof,
under his hand, verified by an official seal adopted
and provided by the Board of Trustees for that
purpose. He shall perform such other duties as
may be delegated to him by the Board of Trustees
or the Executive Committee.
Section 6. Treasurer - Finance.
(a) The Treasurer shall have the custody of all
corporate funds and securities and shall keep
in books belonging to the corporation full and
accurate accounts of all receipts and disbursements.
He shall disburse the funds of the corporation
as may be ordered by the Board of Trustees, taking
proper vouchers for such disbursements, and shall
render to the President and trustees at the annual
meeting of the Board of Trustees, and whenever
requested by them, an account of all his transactions
as Treasurer and of the financial condition of
the corporation. If required by the Board of Trustees
he shall deliver to the President of the corporation,
and shall keep in force, a bond in form, amount
and with a surety or sureties satisfactory to
the Board of Trustees, conditioned for faithful
performance of the duties of his office, and for
restoration to the corporation in case of his
death, resignation, retirement or removal from
office, of all books, papers, vouchers, money
and property of whatever kind in his possession
or under his control belonging to the corporation.
(b) Deposit and Withdrawal of Funds. Funds of
the corporation shall be deposited in a bank insured
by an agency of the United States, designated
by the Board of Trustees. Such deposits shall
be in the name of "THE GUAM LAW LIBRARY"
or, in the case of a special trust fund, in the
name of said fund with the addition of the words
"THE GUAM LAW LIBRARY", and shall be
withdrawn only by check or vouchers signed by
any two of the following, as may be authorized
by the Board of Trustees: the Treasurer, the Secretary,
the President, the Vice-President, any member
of the Board Members and the Librarian, if one
is appointed.
(c) Succession. In the event of a vacancy in the
office of the Treasurer, or his absence or disability,
his duties shall devolve upon the Secretary until
the vacancy is filled or an acting Treasurer is
appointed.
(d) Fiscal Year and Audit. The fiscal year of
the corporation shall be determined by the Board
of Trustees. At the end of each fiscal year, an
audit may be made by an independent certified
public accountant, selected by the Board of Trustees,
of all the funds, property and accounts of the
corporations.
Section 7. Librarian. The Board of Trustees may
appoint a librarian, whose duties, compensation,
qualifications and tenure of office shall be determined
by the Board of Trustees, and who shall be responsible
to the Board of Trustees.
ARTICLE IV. COMMITTEES
Section 1. Names. The following shall be standing
committees of the corporation and shall be appointed
as provided by these By-Laws:
1. Personnel
2. Facilities
3. Acquisitions
4. Finance
Section 2. Number of Members, Appointment. All
standing committees shall be composed of not less
than two trustees appointed by the President with
the approval of the Board, and such other persons
as may be appointed by the President with the
approval of the Board.
Section 3. Special Committees. Special committees
may from time to time be created and abolished
by the Board of Trustees. Members of special committees
shall be appointed by the President with the approval
of the Board.
Section 4. Vacancy in Office or Committee, Absence
or Disability. Unless otherwise provided: (a)
a vacancy in any office of committee shall be
filled by appointment by the President with the
approval of the Board, and such appointee shall
hold office for the unexpired term and until his
successor shall have been chosen; and (b) in the
event of the absence or disability of an officer
or committee member, an acting officer or member
to serve during such absence or disability may
be designated by the President with the approval
of the Board.
Section 5. Staggered Terms. Except as otherwise
provided, the President, in making the initial
appointments, to any committee shall appoint one-half
of the member of each committee for a term of
one year and the other one-half of the members
of each committee for a term of two years, so
that half of the membership of each committee
shall retire each year, except as otherwise provided.
Each committee member shall hold office until
his successor is appointed.
ARTICLE V. MISCELLANEOUS
PROVISIONS
Section 1. Execution of Instruments. The Board
of Trustees may designate the officers and agents
who shall have authority to execute any instruments
on behalf of the corporation. When the execution
of any contract, conveyance or other instrument
has been authorized by the Board of Trustees without
specification of the executing officers, the President,
Vice-President, or the Secretary may execute the
same in the name and behalf of the corporation
and may affix the corporation seal thereto.
Section 2. Amendment or Repeal. These By-Laws,
or any provisions thereof, may be amended or repealed
by a majority vote of all the trustees.
Duly adopted on this 16th
day of August, 1979,
by the affirmative vote of a majority of the trustees.
/s/
PAUL J. ABBATE
/s/
CRISTOBAL C. DUENAS
/s/
RUTH HALL
/s/
PETER F. PEREZ
/s/
ROBERT A. HAUT
/s/
MAGDALENA TAITANO
/s/
JAMES S. BROOKS
/s/
ALAN E. DEAR
/s/
TIMOTHY A. STEWART
/s/
RUSSELL WELLER
/s/
FREDERICK A. BLACK
TERRITORY OF GUAM, )
)
ss:
CITY
OF AGANA. )
ON THIS 16th day
of August, 1979, before
me, a Notary Public in and for the territory of
Guam personally appeared PAUL J. ABBATE, CRISTOBAL
C. DUENAS RUTH HALL, PETER F. PEREZ, ROBERT A.
HAUT, MAGDALENA TAITANO, JAMES S. BROOKS, ALAN
E. DEAR, TIMOTHY A. STEWART, RUSSELL A. WELLER
and FREDERICK A. BLACK, known to me to be the
persons whose names are subscribed to the foregoing
instrument and acknowledged to me that they executed
the same as their free and voluntary act and deed
for the uses and purposes therein set forth.
IN WITNESS WHEREOF, I have hereunto set my hand
and affixed my official seal the day and year
first above written.
/s/ Dorthea L. Cruz
NOTARY PUBLIC in and for the
Territory of Guam.
My Commission Expires: 11-10-81
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